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We then recommend using additional software to protect data against theft or accidental loss. Below are  to remember to stay safe in the cyber world. Remember them especially when you plan to move to the cloud. Management of access to permissions The big advantage of storing documents in the cloud is the ability to access files from anywhere. To maintain the security of sensitive data it is worth using the function of granting access to individual data folders or drives.

When adding a new person to the team consider which resources this person should actually have access to is it to all data in the organization or only to data related to his her scope of responsibilities or project When Country Email List assigning levels of access and authorizations to an employee of an organization it is best to follow the principle of limited trust the less the better i.e. share the resources to which the employee actually needs access to perform his or her tasks. Document management applications and programs such as Box OneDrive and Google Drive use role based systems to manage access.




These include default levels such as "admin mode" or "read only" as well as the option to create custom roles. This allows you to carefully consider what role a person plays in the organization and what type of access and then configure permissions accordingly. You can often assign permissions at the level of specific folders or files so we encourage you to create a clear folder structure.